Before data can be submitted to DataShare ISU researchers, staff, and students must complete a Data Set Disclosure Form (DSDF) and receive approval to share data in DataShare.
Submitting this form starts the data disclosure process. You may be asked to provide more details so please watch your email for updates. If you need help or have a question about why you are being asked to provide this information please email email@example.com.
The DSDF is reviewed by various offices on campus including:
Once your DSDF has been approved you will be contacted by Library staff. Please be aware that this step normally take multiple business days to complete.
Visit https://iastate.figshare.com/ and login with your Net-ID and password to activate your account.
Wait for an an admin to invite you to a Project. You will receive an email and notification in DataShare (see image below) after the invitation has been sent out. If the research theme of the project you were invited to join does not match your research please email firstname.lastname@example.org to request access to a different project.
After receiving a Project invitation look for a notification icon next to your name in the top right (small circle with a number in it). Click the icon to be taken to your Activity Dashboard.
Curation Review is when ISU librarians review the submission form and submitted files. All materials approved for publication on DataShare must undergo a Curation Review.
Unlike peer review the Curation Review does not examine scientific merit, research techniques, rigor, or other methods related to how the research was carried out. Instead the Curation Review focuses on how documented, organized, and preservable the submitted data is. The following pages offer guidance on how to prepare data for publication:
Watch your email at this stage. You will receive notification if your submission is accepted (published) or declined (returned).
If your submission is declined it indicates that revisions needs to be made before it is published. A librarian will work with you through the revision process and explain why the requested changes are important. The most commonly asked for revisions include: problems with file organization and file names, lack of documentation,and use of proprietary file formats when there are similar nonproprietary formats.
After your data and submission form have successfully undergone curation review the Library will approve your data and it will be published.
If an embargo was chosen then the dataset's publication will not be immediate and will trigger on the specified date. All other datasets will be available immediately and their DOIs will activated.