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Documenting Impact & Increasing Visibility

Examples and tutorials for documenting and improving scholarly visibility and impact.

Iowa State University Digital Repository

The Iowa State University Digital Repository is designed to increase the visibility and impact of research, scholarship and creative works by Iowa State's faculty, staff and students. Work added to the DR are available for free, public access to readers worldwide. 

What types of materials are in the DR?

  • Journal articles and manuscripts
  • Conference proceedings, presentations and posters
  • Book chapters and encyclopedia entries
  • Technical reports and white papers
  • Extension publications
  • Audiovisual materials
  • Artwork

How can you contribute your work to the DR?

All you need to do is email a copy of your CV to

What happens after you send us your CV?

A member of the DR team will:

  • Check the copyright of each of your publications to see whether we can add it to the DR;
  • Contact your publishers for permission to include your publication in the DR;
  • Obtain PDFs of your publications, or, work with you to gather manuscripts of your publications;
  • Format and upload your publications to the DR;
  • Create a research profile for you.


When you submit your research to the DR, we'll create an author profile, highlighting all of your scholarship in the repository.

These profiles:

  • Collect all of your works and download statistics in one place
  • Can showcase your entire research life cycle from research data in DataShare, to presentations, to published articles
  • Example Profile: Hope Craft

Need more help updating your author profile or thoughts on future development? Contact the DR staff.

DOI Minting:

  • DOI's help to ensure that your works are properly cited
  • Our DR team can mint DOI's on demand for items such as technical reports, presentations, posters, etc.

Download Statistics

Your author profile enables you to view downloads by:

  • Item
  • Country
  • Across various date ranges

You can also analyze download statistics for Colleges, Departments, Centers, and Labs.

Future Developments

  • Implementation of real time download map
  • Monthly readership reports
  • Option for author self-submission
  • Integration with DataShare and ORCID

Being on an open source platform also means that we now have the ability to tailor our future developments to what our campus needs, so if you have any suggestions for future development, please contact us and let us know!

Can I put my article in the DR?

Some things to consider:

  • What version of the article can I self-archive? Most publishers allow authors to self-archive their articles. Some allow authors to post their final published article, while many only allow authors to post their accepted manuscripts.
  • Where am I allowed to self archive? Some publishers will allow you to self-archive on your personal websites and any open repository (Springer). Some will allow you to self-archive on personal websites and institutional repositories (Elsevier). Some explicitly prohibit posting the full-text in any commercial repositories or social media networks (Cambridge).
  • When can I self-archive? You may be able to self-archive your article when it is accepted for publication, or when it is published. Some publishers may place embargos on self-archiving, so you won't be able to post your articles for a specified amount of time. Depending on your publisher, this may be six month, or several years.

Some tips

  • Keep all publishing agreements: publishers can change the terms of their copyright transfer agreements without advance notice. Your signed copyright transfer agreement should explicitly state what rights you've retained and which you've given away.
  • Check with your editors: if your journal's self-archiving policies aren't clear, ask the journal's editors about them before you sign away your copyright. You may also be able to negotiate the right to self-archive your articles after publication.
  • Keep your manuscripts: while many publishers won't allow you to self-archive the published version of record of your articles, many will allow you to self-archive your post-print, or the author's manuscript that has undergone peer review and has been accepted for publication.
  • Understand granting requirements: some granting agencies require grant recipients to make their author's accepted manuscript (post-print) available via an open-access repository after a specified embargo period.
  • Be aware of your resources: are you working on a grant proposal? You can potentially use those funds to cover the OA fees of your publication. Likewise, check with your Liaison Librarian to see what kind of funding support may be available on campus.

Contact us!

To submit content to the Digital Repository, send your current vita to